砂拉越張氏公會章程 第一條： | 名稱 |
| 本會定名為砂羅越張氏公會(以下簡稱本會)。 |
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| 第二條： | 註冊及通訊地址 |
| (1) | 本會註冊地址係砂羅越詩巫常晶商業中心南蘭律上段12C巷39－43號四樓郵區編號96000。 本會通訊地址係砂羅越詩巫郵政信箱1406號郵區編號96008。 |
| (2) | 本會註冊地址及通訊地址，未經社團註冊官批准，不可更改。 |
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| 第三條 | 宗旨 |
| 本會宗旨為： |
| (1) | 促成會員之間的感情與友好關係； |
| (2) | 促進，維護與保障會員之福祉及利益； |
| (3) | 與政府機構，部門，組織或人士建立聯系，為會員帶來利益； |
| (4) | 設立教育暨公益基金（Education & Social Welfare Fund），為會員子女在教育領域提供獎助貸學金，為社會上比較不幸及弱勢一群在慈善福利方面提供援助與關懷； |
| (5) | 通過購買，信貸或租賃而擁有不動產或私人產業，充作本會用途或利用基金作為投資； |
| (6) | 理事會在權限內可借貸金錢，充作本會用途； |
| (7) | 接受會員或志願人士之捐款，達致上述宗旨； |
| (8) | 加入任何合法的社團或組織，其宗旨為推動有利於整體社會的福祉與利益。 |
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| 第四條： | 會員資格 |
| (1) | 凡是居住在砂羅越的張姓馬來西亞公民，年齡達十八歲，不分籍貫，宗教，職業，性別，品行良好，願意遵守本會章程者，均可申請加入本會為會員。 |
| (2) | 每份入會申請表格須有兩名在籍會員提議及附議，交給秘書儘速呈上理事會批准。理事會有取捨的決定權，可以拒絕任何申請書而無須說明理由。本文所說的秘書包括秘書長，英文書和中文書。 |
| (3) | 每一位申請者之申請書在上述情況下批准，繳交入會金後，即成為本會會员，享有會員所有的權利。 |
| (4) | 任何會員一次繳交RM200者，自動成為永久會員，享有本會會員所有的權利，並在會員註冊上註明為永久會員。 |
| (5) | 凡是居住在砂拉越的張姓馬來西亞公民可申請加入本會為會員。本會會員夫人冠以夫姓或張姓女性，可申請加入本會為會員。凡是非張姓女性會員，其姓名均冠以其 夫家之姓 ──張。 |
| (6) | 凡是之前已繳交入會金10令吉者，需補繳50令吉後轉為普通會員。新入會之普通會員其入會金為60令吉。永久會員入會金為200令。 |
| (7) | 凡是會員均享有本會會員應有之權利與義務。本會女性會員即使其子女非姓張者，亦享有領取教育獎勵金之權利。 |
| (8) | 凡是青年团团员，妇女组组员及乐龄组组员皆必须是本会会员。 |
| (9) | 會員更改地址須通知秘書，否則，任何信件，通函或通知書寄交其最後註冊地址者，在本條文下，均視為已寄發並由該會員收到。 |
| (10) | 本會對任何會員或他的賓客在享用本會的設施、權利或設備或任何方面所遭遇死亡抑或蒙受傷殘時一概不負責。 |
| (11) | 任何會員享有帶領其朋友和親戚到本會作客之權利。 |
| (12) | 會員必須負責其親友之操行與舉動，也須代其親友付還所有造成本會財物之任何破裂或損壞之費用。 |
| (13) | 任何會員毀壞或損壞本會任何物品或財產，在理事會要求下，必須負責賠償修理費或更換費。 |
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| 第五條 | 退會或開除會員籍 |
| (1) | 會員退會須以書面通知秘書。該通知，除非闡明，將視為由收到通知後的來年正月一日起生效。 |
| (2) | 為了本會的利益起見，理事會可於任何時候致函要求任何會員在指定時間內退出本會，倘若該會員拒絕退會，須在發函後六星期內召開會員特別大會，處理開除會員籍問題。會議通知書須於四星期前發給會員。秘書有責任通知受質疑的會員有關會議的時間地點及受控訴的原委，使他有充足的時間與機會作出解釋。在會議上，該會員將允許以口頭或書面解釋其行為，若有三份之二出席的會員表決將他開除，他就失去本會之會員籍。倘有不少過五名出席會員提出要求，會員特別大會將以秘密投票表決。理事會有權拒絕該會員進入本會會所，直至召開會員特別大會。 |
| (3) | 任何停止會員籍者，不論是辭職或被開除，將喪失和索求本會所有產業及基金的權利。 |
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| 第六條： | 入會金，特別捐及其他 |
| (1) | 入會金須還RM60.00。 |
| (2) | 理事會可隨時決定特別捐。 |
| (3) | 任何成功申請者在批准信指定時間內未繳交入會金者，將自動喪失其表決權及其他權利。 |
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| 第七條： | 常年會員大會 |
| (1) | 本會常年會員大會，由理事會決定日期時間及地點，並於每年的財政結帳後儘速召開，但不得遲於三月卅一日。常年會員大會之議程： |
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| (a) | 接受理事會工作報告； |
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| (b) | 接受財政報告及經審查帳目； |
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| (c) | 選舉60名理事會成員及查帳員； |
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| (d) | 委任3名在1966年社團法令第9(b)節所規定的信托委員。 |
| (2) | 秘書須於會議日期前14天將常年會員大會通知書寄給所有的會員，通知書須註明開會日期時間地點及徵求提案供討論，同時會議通知書亦須在本會註冊地址公佈。 |
| (3) | 理事選舉提名表格可在本會註冊地址索取。理事選舉提名表格須在通知書日期起7天內寄到秘書處。 |
| (4) | 會議議程包括會議記錄，報告，動議，理事選舉名單及前期經審查帳目，須存放在本會註冊地址供會員查閱。 |
| (5) | 理事會指定9名理事組成選舉委員會，根據章程負責處理所有選舉事項。 |
| (6) | 會員特別大會得在下述情況下召開： |
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| (a) | 當理事會認為須要時； |
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| (b) | 不少過30名會員聯合寫信要求，並說明召開該會議之目的與理由。 | &nbnbsp; | (7) | 會員要求召開之會員特別大會，須在接到要求的30天內召開； |
| (8) | 秘書須在會議日期前15天把會員特別大會的通知書及議程寄給所有的會員。 |
| (9) | 任何會員大會的法定人數為理事會人數的雙倍或會員人數的一半，視何者較少為准； |
| (10) | 不夠法定人數，會議須展期，由理事會另定日期召開； |
| (11) | 在上述第(10)條款下決定的展期會議日期，仍無法定人數出席： |
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| (a) | 常年會員大會可進行議事，但不能修改章程或作出影響全體會員的決定； |
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| (b) | 會員要求召開的會員特別大會將被取消，並且在六個月內不可要求召開同樣目的的會員特別大會。 |
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| 第八條： | 理事會 |
| (1) | (a) | 理事会由下列成员组成，是本会的理事，由会员大会选出，任期兩年一屆： |
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| 主席一名 署理主席一名 副主席十五名 (第一、第二、第三、第四、第五、第六、第七、第八、第九、第十、第十一、第十二、第十三、第十四、第十五） 秘書長一名 英文書一名 中文書一名 財政一名 副財政一名 總務一名 副總務一名 教育一名 副教育一名 福利一名 副福利一名 聯絡一名 副聯絡一名 康樂一名 副康樂一名 資訊一名 副資訊一名 監察一名 副監察一名 青年團一名 副青年團一名 婦女組一名 副婦女組一名 樂齡組一名 副樂齡組一名 理事十八名 |
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| (b) | 所有的理事會成員及擔任執行職務的委員必須是馬來西亞公民。 |
| (2) | 上列理事名單的產生是在會員大會上歷經提議和附議的程序，在選舉中獲得多數票的會員。所有理事均有資格參加復選。惟青年團正副主任、婦女組正副主任及樂齡組正副主任均由青年團團長、秘書、婦女組組長、秘書及樂齡組主任、秘書直接委派擔任。 |
| (3) | 理事會的任務是組織和監督本會日常的活動，並對會員大會所制定之策略事項作出決定。理事會是附屬於會員大會，事先未獲得會員大會之授權，不可作出違反會員大會意願之決定。理事會須向常年會員大會提呈前期的會務報告。 |
| (4) | 理事會每三個月至少須召開一次會議，會議通知書須於7天前發給理事會成員。主席一人或不少過七名理事聯名，可隨時召開理事會議。理事會議的法定人數為理事會人數的一半出席方為有效。 |
| (5) | 當有緊急事件須要理事會批准，但無法召開理事會議時，秘書將以通函方式獲得批准。要獲得理事會的決定，下列條件必須遵循： |
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| (a) | 在通函中必須詳細列明有關事項，並發給所有的理事會成員； |
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| (b) | 至少要有一半以上的理事會成員要表明支持或反對該動議； |
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| (c) | 決議案要得到多數票通過。任何以通函方式取得之決議案，秘書須向來次理事會報告並記錄在案。 |
| (6) | 任何理事連續缺席三次理事會議，而無滿意的解釋，將視為自動辭職。 |
| (7) | 倘有理事身故或辭職，上次該職位選舉得票次高的候補將受邀請填補空缺。若無候補或該候補不願意接受，理事會有權委任本會任何其他會員填補空缺，直至下次會員大會時止。 |
| (8) | 理事會可指示秘書及其他理事處理本會事務。若理事會認為有須要時，可委任委員和職員。倘有疏於職守、不忠實且無能或任何其他基於本會利益的理由，理事會可終止或撤銷任何委員或職員。 |
| (9) | 除非違背或與會員大會的決策有矛盾，本會所有會員須遵守理事會的決定或直至另一次會員大會作出修改時為止。 |
| (10) | 理事會設立青年團、婦女組及樂齡組，並確定青年團、婦女組及樂齡組成員必須是本會會員。 |
| (11) | 為了促進本會的宗旨，理事會認為适當時有權委任小組，考量到需要和方便時，可授予小組權力，並可撤銷授予小組的所有或任何權力及解除所有的委任。每一個所委任的小組其主席必須是理事會的成員。 |
| (12) | 理事會可制訂，廢除及修改不抵觸本會章程之細則。所有的細則、廢除及修改必須張貼在本會會所的佈告欄十四天；在此期間，任何五十名會員可以寫信通知秘書要求召開會員特別大會尋求解決方案。如果沒有該通知，所有會員須遵守此細則。 |
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| 第九條： | 理事之責任 |
| (1) | 主席或當主席缺席時，由署理主席代替，主持所有會員大會和理事會議，並須負責所有會議之順利進行。當贊成與反對同數時，主席有另投一票的表決權，並須簽署經復准之會議記錄。 |
| (2) | 當主席缺席時，署理主席代替主席執行任務。 |
| (3) | 署理主席缺席時，第一副主席代替他；第一副主席缺席時，第二副主席代替他；第二副主席缺席時，第三副主席代替他；第三副主席缺席時，第四副主席代替他；第四副主席缺席時，第五副主席代替他；第五副主席缺席時，第六副主席代替他；第六副主席缺席時，第七副主席代替他；第七副主席缺席時，第八副主席代替他；第八副主席缺席時，第九副主席代替他；第九副主席缺席時，第十副主席代替他；第十副主席缺席時，第十一副主席代替他；第十一副主席缺席時，第十二副主席代替他；第十二副主席缺席時，第十三副主席代替他；第十三副主席缺席時，第十四副主席代替他；第十四副主席缺席時，第十五副主席代替他。 |
| (4) | (a) | 秘書長根據章程及會員大會和理事會的指示執行任務 。 |
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| (b) | 他須負責處理所有函件和保管所有書冊，文件和票據，但帳目及財政記錄除外。 |
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| (c) | 他須出席所有會議。 |
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| (d) | 秘書須保存會員註冊項目如下： |
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| (i) | 系列號碼 |
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| (ii) | 入會日期 |
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| (iii) | 姓名 |
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| (iv) | 出生日期 |
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| (v) | 身份証號碼 |
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| (vi) | 國籍 |
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| (vii) | 職業及工作地址 |
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| (viii) | 住家地址 |
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| (e) | 秘書須在常年會員大會召開後六十天內向社團註冊官呈交一份規定形式之年報。 |
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| (f) | 根據1966年社團法令及1984年社團規章，秘書長是首要的理事。 |
| (5) | 英文書和中文書協助秘書長執行任務，當秘書長缺席時，指定其中一人代替他。 |
| (6) | 財政負責本會的財務和帳目。他須負責處理所有的財務和帳目並確保正確無誤。他須準備一份每一財政年度結束後之總帳目呈上常年度會員大會批准。 |
| (7) | 副財政協助財政執行任務，當他缺席時代替他。 |
| (8) | 總務負責本會的總務，由會長指示任務。 |
| (9) | 副總務協助總務執行任務，當他缺席時代替他。 |
| (10) | 教育負責促進與支持本會教育事務的活動，处理会员子女奖助贷学金之申请事务。 |
| (11) | 副教育協助教育執行任務，當他缺席時代替他。 |
| (12) | 福利負責本會的福利事務。 |
| (13) | 副福利協助福利執行任務，當他缺席時代替他。 |
| (14) | 聯絡負責促進與公眾人士及其他組織的關係。 |
| (15) | 副聯絡協助聯絡執行任務，當他缺席時代替他。 |
| (16) | 康樂負責本會的文化和康樂事務。 |
| (17) | 副康樂協助康樂執行任務，當他缺席時代替他。 |
| (18) | 资讯负责本会的资讯事务。 |
| (19) | 副资讯协助资讯执行任务，当他缺席时代替他。 |
| (20) | 监察负责本会的監察事务。 |
| (21) | 副监察协助监察执行任务，当他缺席时代替他。 |
| (22) | 青年團主任負責本會青年團的活動。 |
| (23) | 青年團副主任協助青年團主任執行任務，當他缺席時代替他。 |
| (24) | 婦女組主任負責本會婦女組的活動。 |
| (25) | 婦女組副主任協助婦女組主任執行任務，當她缺席時代替她。 |
| (26) | 乐龄组主任负责本会乐龄组的活动。 |
| (27) | 乐龄组副主任协助乐龄组主任执行任务，当他缺席时代替他。 |
| (28) | 其他理事受分配執行任務。 |
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| 第十條 | 財務條款 |
| (1) | 本會財政年度由每年正月一日開始。 |
| (2) | 本會通過參加任何業務或投資所得之收入及利益，必須用於加強、促進和執行本會宗旨之用途。任何部份都不可付予或直接或間接轉讓或以任何形式的股息或花紅發給曾經是本會會員的人士或任何的人士通過他們來索取。但付還酬勞給任何對本會提供忠實服務的執委或僱佣或任何會員或其他人士並不受此條例的限制。 |
| (3) | 財政保存現金不可超過馬幣兩千五百零吉。所有超過此數目之現金，必須在收到七天內存入理事會批准的銀行。銀行戶頭必須是本會的名稱。 |
| (4) | 所有本會戶頭支票或提取單據必須由下列任何二人聯合簽署： 主席 署理主席 秘書長 財政 |
| (5) | 未經理事會批准每次付出開銷不可超過馬幣一萬零吉，未經會員大會批准每次付出開銷不可超過馬幣三萬零吉。 |
| (6) | 每個財政年度結束後須儘速準備一份收支帳表及資產負債表交給章程第十一條委任的查帳員審查。經審查的帳目須呈交常年會員大會批准，會員可在本會註冊地址審閱副本。 |
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| 第十一條： | 查賬 |
| (1) | 常年會員大會可委任兩名非本會理事之人士為義務查帳員。他們的任期為兩年，並可連任。 |
| (2) | 查帳員被要求審查本會的帳目，並為常年會員大會準備一份報告或証明書。主席可要求他們在任期內之任何時間審查本會任何時期的帳目並向理事會作一份報告。 |
| (3) | 常年會員大會委任經政府批准之審計師為本會外部審計師。外部審計師審查每一財政年度結束後之帳目，並向會員大會準備一份報告。外部審計師的任期為兩年並可連任。 |
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| 第十二條： | 信托委員 |
| (1) | 1966年社團法令第9(b) 節委任的信托委員三名，必須是本會理事，其年齡超過廿一歲，由兩年一屆常年會員大會委任。 |
| (2) | 他們的任期為兩年，至兩年一屆會員大會止，連選得連任。 |
| (3) | 本章程委任的信托委員，受會員大會指示處理以本會名目註冊之所有不動產。 |
| (4) | 未得會員大會之允准和授權，信托委員不可出售，撤銷或轉讓本會之任何財產。 |
| (5) | 會員大會可撤銷一個信托委員的職務，基於身體不健康，頭腦不清醒，出國或任何其他理由，他無法盡他的責任或做得不能令人滿意。在常年會員大會前，倘有信托委員身故，辭職或撤職，其空缺可召開會員特別大會填補之。 |
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| 第十三條： | 章程闡釋 |
| 在常年會員大會之前，當有須要時，理事會可闡釋本會章程，對於不明之點可作出決定。 |
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| 第十四條： | 永久名誉会长/名誉会长/名誉顾问/顾问 |
| (1) | 正会长卸任后可成为永久名誉会长。 |
| (2) | 理事会可向会员大会建议选出本会之名誉会长、名誉顾问及顾问。 |
| (3) | 理事會可推薦對社會有貢獻或有功勞及卓越服務的本會會員，成為本會名譽會長或永久顧問，人數分別不可超過十名和五名，理事會推薦的會員須經會員大會批准。 |
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| 第十五條： | 特別條款 |
| (1) | 本會不可參加或聯絡任何在馬來西亞境外設立的社團。 |
| (2) | 任何大學或其他高等學院的學生要成為本會會員，須得到有關院校的書面許可。 |
| (3) | 1966年社團法令第2節所闡明的利益不可付給會員或其繼承人。 |
| (4) | 1966年社團法令第9A節被取消資格者，不可擔任本會職務或顧問或僱員。 |
| (5) | 本會會所禁止任何具有賭博性質的遊戲：例如賭輪盤、樂多、博、牌九、骰子、天九、十二支、三張、廿一點、卅一點。。。。。。等等。 |
| (6) | 未得到有關當局的批准，本會不可發行彩票，不論是否僅限於他的成員或以本會或委員或理事或會員的名義。 |
| (7) | 本會書籍，雜誌，報紙及其他任何財物均不得搬離本會，除非得到理事會之事先允准。 |
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| 第十六條： | 修改章程 |
| 本會章程不可修改，除非由會員大會議決通過。修改章程，須經社團註冊官批准後生效。 |
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| 第十七條： | 解散 |
| (1) | 不少過五份之三會員總人數在會員大會通過議決案，本會得自動解散。 |
| (2) | 本會在上述清況下解散，所有債務及負債須清還，剩餘基金及產業將根據會員大會的決定處理。 |
| (3) | 解散通知書，須於決議案日期十四天內，通知社團註冊官。 |
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| 第十八條： | 會旗、會徽、徽章 |
| (1) | 會旗 |
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| - |
| (2) | 會徽 |
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| (3) | 徽章 |
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本會章程以英文版本為准2016。4。1印
CONSTITUTION PERSATUAN KLAN ZHANG NEGERI SARAWAK
CLAUSE 1 NAME 1. The Association shall be known as PERSATUAN KLAN ZHANG NEGERI SARAWAK Hereinafter referred to as "the Association". 2. Meaning of name : 3. Level : Negeri CLAUSE 2 ADDRESS 1. The registered address is NO. 39-43, 3RD FLOOR, LORONG UPPER LANANG 12C, PUSAT SURIA PERMATA, 96000 SIBU, SARAWAK or at such other place as may from time to time be decided by the Committee; and the postal address is P.O. BOX 1406, 96008 SIBU, SARAWAK 2. The registered and postal addresses shall not be changed without the prior approval of the Registrar of Societies. CLAUSE 3 OBJECTIVE The objects of the Association shall be:- (1) To foster friendship and goodwill among all members of the Association (2) To promote, safeguard and secure the welfare and interest of its members (3) To establish such liaison with government Ministries, Departments, Organizations, or persons as may be of benefit to the members of the Association (4) To establish Education & Social Welfare Funds for the benefit of its members and unfortunate group in the community (5) To hold real or personal property by purchase, lease or hire for the purpose of the Association or as an investment of its funds (6) To borrow money within such limits as the Executive Committee shall fix from time to time for the purpose of the Association (7) To accept donations from members and well-wishers for the furtherance of any or all of the above objects(8) To affiliate with and further the work and purpose of any lawful association or organization which has the objectives in promotion of the interest and welfare of the whole society in general CLAUSE 4 MEMBERSHIP (1) Any person resides in Sarawak, who is a Malaysian Citizen, whose surname is ZHANG or otherwise spelt as Tiung/Chang/Tiong/Teo/Chong/Cheong and so on irrespective of creed, religion, occupation and sex, whose conduct and character is good and has attained the age of eighteen years by English reckoning and is willing to abide by the rules and regulations of the Association, may apply to become a member. (2) Every application for membership in the prescribed form shall be proposed and seconded by two existing members and shall be forwarded to the Secretaries who shall at the first convenient opportunity submit it to the Executive Committee for approval. The Executive Committee may at its discretion, reject any application without assigning any reason there of. For the purpose of these rules, "Secretaries" shall include Secretary General, English and Chinese Secretaries. (3) Every applicant whose application has been approved as aforesaid shall, upon payment of the prescribed entrance fee, be admitted as a member of the Association and shall be entitled to all the privileges of membership. (4) Any member of the Association shall automatically become a Life Member entitled to all privileges of membership upon payment of RM200.00 (Malaysian Ringgit: Two Hundred Only) in one lump sum to the Association and his life membership status shall be duly noted on the membership register of the Association. (5) Any person whose surname is Zhang and is a Malaysian citizen residing in Sarawak may apply to become a member. The member's wife carrying her husband's surname or the lady whose surname is Zhang may apply to become a member of the Association. Any female member not under the surname of Zhang should bear the title of her husband surname - ZHANG. (6) Those who have paid an entrance fee of RM10.00 (Malaysian Ringgit: Ten Only) during the submission as members previously, shall pay an additional RM50.00 (Malaysian Ringgit: Fifty Only) to transfer them as Ordinary Members. The Ordinary Membership new entrance fee for the new application is RM60.00 (Malaysian Ringgit: Sixty Only). The permanent membership entrance fee is RM200.00 (Malaysian Ringgit: Two Hundred Only). (7) The members shall enjoy their privileges and duties being given by the Association. Female members shall also enjoy the privileges of receiving the Children Education Incentive although the child surname is not ZHANG. (8) Any member of either Youth Wing Section, Women's Section or Senior Section shall be the member of the Association. (9) Every member shall notify the Secretaries of his change of address, failing which any letter, circular or notice sent to his last registered address, shall be deemed to have been given to and received by such member for any purpose provided by this rules. (10) The Association shall not be made liable for the death of or any personal injury sustained by any member or his guests arising in any way whatsoever from his membership of the Association or from his enjoyment of the Association amenities, privileges or facilities or otherwise howsoever arising. (11) Any member shall have the privilege of introducing to the Association's premises his friends and relatives as guests. (12) Members shall be responsible for the conduct and behavior of their guests and for all expenses incurred on behalf of their guests or for any breakage or damage caused by their guests to the property of the Association. (13) Any member of the Association destroying or damaging any article or property of the Association shall pay the cost of repair or replacement, if he is called upon to do so by the Executive Committee. CLAUSE 5 RESIGNATION AND TERMINATION (1) Any member may resign his membership by giving to the Secretaries notice in writing to that effect. Every such notice shall, unless otherwise expressed, be deemed to take effect as from the first day of January next, following the receipt thereof. (2) The Executive Committee may, at any time deem fit, for the interests of the Association, so require by letter, invited any member to withdraw from the Association within such time as is specified in such letter, and in default of such withdrawal, to submit the cause of his expulsion to an Extraordinary General Meeting to be held within six(6) weeks after the date of such letter. It shall be the duty of the Secretaries to inform the member in question of the time and venue the meeting and the nature of the complaints against him in sufficient time to enable him to render his explanation of his conduct verbally or in writing, and if thereupon, two-thirds(2/3) of the members present shall vote for his expulsion, he shall thereupon cease to be a member of the Association. Provided that the voting at any such Extraordinary General Meeting shall be by secret ballot if not less than five(5) members present thereat shall so demand. It shall be in the jurisdiction of the Executive Committee to exclude such member from the Association's premises until such Extraordinary General Meeting shall be held. (3) Any person shall, upon ceasing to be a member of the Association, whether on account of resignation or expulsion, forfeit all rights to and claims upon the Association and its properties and funds. CLAUSE 6 SOURCE OF INCOME (1) An entrance fee in the sum of RM60.00 (Malaysian Ringgit: Sixty Only) shall be payable. (2) Special subscription from members may be raised from time to time to be decided by the Executive Committee. (3) Any successful applicant who fails to pay the prescribed entrance fee within the time as specified in the approval letter, shall be denied his right to vote and other privileges of membership. CLAUSE 7 GENERAL MEETING (1) An Annual General Meeting of the Association shall be held as soon as possible, but not later than 31st March after the close of the each alternate financial year on a date and time and venue to be decided by the Executive Committee. The business of the Annual General Meeting shall be: (a) To receive the committee's report on the working of the Association during the previous period (b) To receive the Treasurer's report and the audited accounts of the Association for the previous period (c) To elect an Executive Committee comprising of 60 members and to appoint auditors for the ensuing period (d) To appoint 3 officers for the purpose of Section 9(b) of the Societies Act, 1966 (2) A notice of the Annual General Meeting stating the date, the time and the venue, and motions for discussion, shall be sent by the Secretary/Secretaries to all members not later than fourteen (14) days prior to the date of meeting. The notice should also be prominently displayed at the registered office/address of the Association. (3) Nomination forms for election of Executive Committee can be obtained at the registered office/address of the Association. Nomination forms for election of Executive Committee shall be sent to reach the Secretary/Secretaries not later than seven (7) days from the date of the notice. (4) An agenda including copies of minutes and reports, motions and nominations for the election of office-bearers together with the audited accounts of the Association for the previous period will be kept or make available at the registered office/address of the Association for the perusal of members. (5) Nine (9) Committee Members shall be appointed by the Executive Committee to form an Election Committee, of whom be responsible for all matters related to election within the association Constitution. (6) An Extraordinary General Meeting of the Association shall be convened: (a) whenever the Executive Committee deems it desirable, or (b) at the joint request in writing of not less than 30 members, stating the objects and reasons for such meeting (7) An Extraordinary General Meeting requisitioned by members, shall be convened for a date within thirty (30) days of the receipt of such requisition. (8) Notice and agenda for an Extraordinary General Meeting shall be forwarded by the Secretaries to all members at least fifteen (15) days before the date fixed for the meeting. (9) The quorum for any general meeting shall be at least twice the number of the Executive Committee Members or one-half of the total membership whichever is the lesser. (10) In the absence of a quorum, the meeting shall be postponed to a later date to be decided by the Executive Committee. (11) Where no quorum is present at the subsequent date decided in accordance with paragraph (10) above: (a) An Annual General Meeting shall proceed to business provided that such meeting shall not amend the rules or make decisions affecting the whole membership (b) An Extraordinary General Meeting requisitioned by members shall be cancelled and no Extraordinary General Meeting shall be requisitioned for the same purpose until after a lapse of at least six (6) months from the date thereof. CLAUSE 8 COMMITTEE (1)(a) An Executive Committee consisting of the following who shall be termed the office-bearers of the Association, shall be elected every two (2) years at the Annual General Meeting: A Chairman A Deputy Chairman 15 Vice-Chairmen A Secretary General An English Secretary A Chinese Secretary A Treasurer An Assistant Treasurer A General Affairs Officer An Assistant General Affairs Officer An Education Officer An Assistant Education Officer A Welfare Officer An Assistant Welfare Officer A Public Relations Officer An Assistant Public Relations Officer A Recreation Officer An Assistant Recreation Officer An Information Technology Officer An Assistant Information Technology Officer A Supervisor An Assistant Supervisor A Youth Officer An Assistant Youth Officer A Women's Section Officer An Assistant Women's Section Officer A Senior's Section Officer An Assistant Senior's Section Officer 18 Ordinary Committee Members (b) All members of the Executive Committee and every officer performing executive functions in the Association shall be Malaysian citizens. (2) Names for the above officers shall be proposed and seconded, and election will be by a simple majority vote of the members every two (2) years at the Annual General Meeting. All office-bearers shall be eligible for re-election. The Youth Officer, Assistant Youth Officer, Women's Section Officer, Assistant Women's Section Officer, Senior's Section Officer and Assistant Senior's Section Officer shall be directly appointed and acted by the Youth Officer and its Secretary, and Women's Section Officer and its Secretary and Senior's Section Officer and its Secretary. (3) The functions of the Executive Committee is to organize and supervise the dayto- day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Executive Committee may not act contrary to the expressed wishes of the general meeting without prior reference to it and shall always uphold subordination to the general meeting. It shall furnish a report to each Annual General Meeting on activities held in the previous period. (4) The Executive Committee shall meet at least once every three (3) months, and seven (7) days notice of each meeting shall be given to the members. The Chairman acting alone, or not less than seven (7) Executive Committee members acting together, may call for a meeting of the Executive Committee to be held at any time. At least one-half (1/2) of the Executive Committee members must be present for its proceedings to be valid to constitute a quorum. (5) Where in any urgent matter requiring the approval of the Executive Committee, and is not possible to convene a meeting as herein prescribed, the Secretaries may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Executive Committee is deemed to have been obtained: (a) The issue must be clearly set out in the circular and forwarded to all members of the Executive Committee (b) At least one-half (1/2) of the members of the Executive Committee must indicate whether they are in favor or against the proposal (c) The decision must be made by a majority vote. Any decision obtained by circular letter shall be reported by the Secretaries to the next Executive Committee Meeting and recorded in the minutes thereof. (6) Any member of the Executive Committee who fails to attend three consecutive meetings of the same without satisfactory explanation, shall deem to have resign from the Executive Committee. (7) In the event of the death or resignation of a member of the Executive Committee, the candidate who received the next highest number of votes at the previous election for the office affected, shall be invited to fill the vacancy. It there is no such candidate or if such candidate declines to accept office, the Executive Committee shall have the power to co-opt any other member of the Association to fill the vacancy until the next Annual General Meeting. (8) The Executive Committee shall give instructions to the Secretaries and other officers for the conduct of the affairs of the Association. It may appoint such organizers and such staff as it deems necessary. It may suspend or dismiss any organizers or members of the staff for negligence of duty, dishonesty, incompetence, or for any other reason, which it deems good and sufficient in the interest of the Association. (9) Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting, the decisions of the Executive Committee shall be binding on all members of the Association unless and until countermanded by a resolution of a general meeting. (10) The Executive Committee shall ensure the formation of the Youth Section, Women's Section and Senior's Section are from the members of the Association. (11) The Executive Committee shall have power to appoint Sub-Committees for the furtherance of the objects of the Association as it may deem fit and to delegate to Sub-Committees such powers as it may consider necessary and expedient, and to withdraw from Sub-Committees all or any of the powers so delegated and revoke all such appointments. On each and every such Sub-Committees so appointed there shall always be a member of the Executive Committee who shall act as chairman of the Sub-Committee. (12) The Executive Committee may make, repeal and alter By-Laws, but should be consistent with these Rules. All By-Laws or rescind and alterations thereof shall be posted on the notice board in the Association's premises for a fortnight, during which time any fifty (50) members, may by notice in writing to the Secretaries, require the resolution of an Extraordinary General Meeting to be taken thereof. If no such notice be given, the By-Laws or rescind or alterations thereof shall become binding on all members. CLAUSE 9 DUTIES OF OFFICE BEARERS (1) The Chairman shall during his term of office and in his absence the Deputy Chairman shall preside at all general meetings and all meetings of the Executive Committee and shall be responsible for the proper conduct of all such meetings. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. (2) The Deputy Chairman shall act on behalf the Chairman in the absence of the later. (3) The 1st Vice-Chairman shall act on behalf the Deputy Chairman in the absence of the later. The 2nd Vice-Chairman shall act on behalf the 1st Vice-Chairman in the absence of the later. The 3rd Vice-Chairman shall act on behalf the 2nd Vice- Chairman in the absence of the later. The 4th Vice-Chairman shall act on behalf the 3rd Vice-Chairman in the absence of the later. The 5th Vice-Chairman shall act on behalf the 4th Vice-Chairman in the absence of the later. The 6th Vice-Chairman shall act on behalf the 5th Vice-Chairman in the absence of the later. The 7th Vice-Chairman shall act on behalf the 6th Vice-Chairman in the absence of the later. The 8th Vice-Chairman shall act on behalf the 7th Vice-Chairman in the absence of the later. The 9th Vice-Chairman shall act on behalf the 8th Vice-Chairman in the absence of the later. The 10th Vice-Chairman shall act on behalf the 9th Vice- Chairman in the absence of the later. The 11th Vice-Chairman shall act on behalf the 10th Vice-Chairman in the absence of the later. The 12th Vice-Chairman shall act on behalf the 11th Vice-Chairman in the absence of the later. The 13th Vice-Chairman shall act on behalf the 12th Vice-Chairman in the absence of the later. The 14th Vice-Chairman shall act on behalf the 13th Vice-Chairman in the absence of the later. The 15th Vice-Chairman shall act on behalf the 14th Vice-Chairman in the absence of the later. (4)(a) The Secretary General shall conduct the business of the Association in accordance with the rules of the Association and shall carry out the instructions of the general meeting and of the Executive Committee. (b) He shall be responsible for conducting all correspondence and keeping all books, documents and papers except the accounts and financial records. (c) He shall attend all meetings. (d) He shall keep a membership register containing the following particulars: (i) Serial No. (ii) Date of Admission (iii) Name (iv) Date of Birth (v) Identity Card Number (vi) Nationality (vii) Occupation and Office Address (viii) Home Address (e) The Secretary General shall within 60 days after the holding of the Annual General Meeting of the Association or if no general meeting is held, as soon as possible after the close of each financial year forward to the Registrar of Societies an Annual Return. (f) For the purpose of the Societies Act 1966 and Societies Regulations 1984, the Secretary General shall be designed as the principal office bearer. (5) The English and Chinese Secretaries shall assist the Secretary General in carrying out his duties and one of them shall be appointed to act for him in his absence. (6) The Treasurer shall be responsible for the finances and accounts of the Association. He shall keep accounts of all its financial transactions and shall be responsible for their correctness. He shall prepare a general statement of accounts as at the end of each financial period for submission for approval by the next annual general meeting of the Association. (7) The Assistant Treasurer shall assist the Treasurer in carrying out his duties and shall act for him in his absence. (8) The General Affairs Officer shall be responsible for the general affairs of the Association as directed by the Chairman. (9) The Assistant General Affairs Officer shall assist the General Affairs Officer in carrying out his duties and shall act for him in his absence. (10) The Education Officer shall be responsible for activities in the Association for the promotion and maintenance of education generally, (11) The Assistant Education Officer shall assist the Education Officer in carrying out his duties and shall act for him in his absence. (12) The Welfare Officer shall be responsible for welfare affairs of the association. (13) The Assistant Welfare Officer shall assist the Welfare Officer in carrying out his duties and shall act for him in his absence. (14) The Public Relations Officer shall be responsible for promotion of relationship with the general public and other organization. (15) The Assistant Public Relations Officer shall assist the Public Relations Officer in carrying out his duties and shall act for him in his absence. (16) The Recreation Officer shall be responsible for cultural and recreational activity of the Association. (17) The Assistant Recreation Officer shall assist the Recreation Officer in carrying out his duties and shall act for him in his absence. (18) The Information Technology Officer shall be responsible for the Association's website, members information system and to raise the development in the information arena.
(19) The Assistant Information Technology Officer shall assist the Information Technology Officer in carrying out his duties and shall act for him in his absence. (20) The Supervisor shall supervise the management of the affairs of the Association. (21) The Assistant Supervisor shall assist the Supervisor in carrying out his duties and shall act for him in his absence. (22) The Youth Officer shall be responsible for Youth activities of the Association respectively. (23) The Assistant Youth Officer shall assist the Youth Officer in carrying out his duties and shall act for him in his absence. (24) The Women's Section Officer shall be responsible for Women's Section activities of the Association respectively. (25) The Assistant Women's Section Officer shall assist the Women's Section Officer in carrying out her duties and shall act for her in her absence. (26) The Senior Officer shall be responsible for Senior's Section activities of the Association respectively. (27) The Assistant Senior Officer shall assist the Senior Officer in carrying out his duties and shall act for him in his absence. (28) The Ordinary Committee Members shall take charge of duties allocated to them. CLAUSE 10 FINANCIAL PROVISION (1) The financial year of the Association shall commence on 1st January annually. (2) The incomes and profits accruing to the Association from participation in any business or investment shall be applied solely towards the furtherance, the promotion and execution of the objects of the Association and no portion thereof shall be paid or transferred directly or indirectly or by way of dividend or bonus or otherwise to the person or persons who at any time are or have been members of the Association or to any other person claiming through them. But nothing herein contained shall prevent the payment in good faith of remuneration to any officebearers or servants of the Association or to any member thereof or other person in return for any service actually rendered to the Association. (3) The Treasurer may hold a petty cash account not exceeding RM2,500.00 (Malaysian Ringgit: Two Thousand Five Hundred Only) at any one time. All money in excess of this sum shall, within seven(7) days of receipt, be deposited in a bank approved by the Executive Committee. The bank account shall be in the name of the Association. (4) All cheques or withdrawal notices on the Association's account shall be signed jointly by any two of the following: The Chairman The Deputy Chairman The Secretary General The Treasurer (5) No expenditure exceeding RM10,000.00 (Malaysian Ringgit: Ten Thousand Only) at any one time shall be incurred without the prior sanction of the Executive Committee and no expenditure exceeding RM30,000.00 (Malaysian Ringgit: Thirty Thousand Only) at any one time shall be incurred without the prior sanction of a general meeting. (6) As soon as possible after the end of each financial year, a statement of income and expenditure and a balance sheet for the year shall be prepared and audited by the Auditor/Auditors appointed under CLAUSE 11. The audited accounts shall be submitted for approval at the next Annual General Meetings, and copies shall be made available at the registered office/address of the Association for the perusal of members. CLAUSE 11 AUDITORS (1) Two persons, who shall not be office-bearers of the Association shall be appointed by the Annual General Meeting as Honorary Auditors. They shall hold office for two(2) years and shall be eligible for re-appointment. (2) The Auditors shall be required to audit the accounts of the Association for the year, and to prepare a report or certificate for the Annual General Meeting. They may also be required by the Chairman to audit the accounts of the Association for any period within their tenure of office at any date, and to make a report for the Executive Committee. (3) External Auditors approved and recognized by the government shall be appointed by the Annual General Meeting as the Association's external Auditors. The external Auditors shall be required to audit the accounts of the Association closing at the end of each financial year and to prepare a report for the general meeting. The external Auditors shall hold office for two(2) years and shall be eligible for re-appointment. CLAUSE 12 PROPERTY ADMINISTRATOR / TRUSTEES (1) Three officers, who must be office-bearers and over 21 of age, shall be appointed at the Annual General Meeting for the purpose of Section 9(b) of the Societies Act, 1966. (2) They shall hold office for two(2) years and shall be eligible for re-appointment. (3) The officers appointed under this rule shall deal with the immovable property of the Association in such manner as the general meeting may direct provided that all immovable properties shall be registered in the name of the Association (4) The officers shall not sell, withdrawal or transfer any of the property of the Association without the consent and authority of a general meeting (5) An officer may be removed from office by general meeting on the ground that, owing to ill health, unsoundness of mind, absence from the country or for any other reason he is unable to perform his duties or unable to do so satisfactorily. In the event of the death, resignation or removal of an officer before the every two(2) years Annual General Meeting, the vacancy shall be filled by an Extraordinary General Meeting convened for the purpose. CLAUSE 13 INTERPRETATION Between Annual General Meetings, the Executive Committee shall interpret the rules of the Association and, when necessary, determine any point on which the rules are silent. CLAUSE 14 ADVISOR / PATRON 12 (1) The Immediate Past Chairmen may be appointed as Permanent Honorary Chairmen. (2) Honorary Chairmen, Honorary Advisors and Patrons may be appointed at a general meeting on the proposal of the Executive Committee. (3) The Executive Committee may from time to time propose certain members of the Association who have made contributions or have merited outstanding and meritorious services in the Association generally to become Honorary Chairman or Permanent Advisers of the Association, the number shall not exceed 10 and 5 respectively, provided that such members proposed and recommended by the Executive Committee shall in every case, be approved by the Association in a general meeting. CLAUSE 15 PROHIBITION (1) The Association shall not have any affiliation or connection with any society established outside Malaysia. (2) Any student of any university or other institution of higher learning shall have obtained prior written permission from the institution concerned to be a member of the Association. (3) No benefit as defined in Section 2 of the Societies Act, 1966 shall be paid to the members or dependant of a member. (4) Any person shall not hold office in the Association or become an advisor or employee of the Association if he is disqualified under Section 9A of the Societies Act, 1966. (5) None of the following games shall be played in the premises of the Association: Roulette, Lotto, Fan Tan, Poh, Peh Bin Belangkai, Pai Kau, Tao Ngau, Tian Kow, Chap Ji Kee, Sam Cheong, Twenty-one, Thirty-one, ten and a half, all games of dice, banker's game and all games of mere chance. (6) The Association shall not hold lottery whether confined to its members or not or in the name of the association or office-bearers or Executive Committee or member without the prior approval of the appropriate authority. (7) No books, periodicals, newspapers or any other property of the Association shall be removed from the Association without the consent of the Executive Committee. CLAUSE 16 AMENDMENT OF CONSTITUTION These rules may not be altered or amended except by resolution of a general meeting. Such alternations or amendments shall take effect from the date of their approval by the Registrar of Societies. CLAUSE 17 DISSOLUTION (1) The Association may be voluntarily dissolved by a resolution of not less than three- fifths (3/5) of the total membership at a general meeting. (2) In the event of the Association being dissolved as provided above, all debts and liabilities on its behalf shall be fully discharged, and the remaining funds and assets shall be disposed of in such manner as may be decided upon by a general meeting. (3) Notice of dissolution shall, within fourteen (14) days of the date of dissolution, be given to the Registrar of Societies. CLAUSE 18 FLAG, LOGO AND BADGE 1. Flag - Description - 2. Logo - Description - 3. Badge - Description
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